Your data

Export everything in your workspace as one ZIP, to keep or to bring into another copy of CareerBot, import such a ZIP into an empty workspace, reset your account to start over, and delete your account. What the file holds, what it leaves out, its limits, and what resetting and deleting take.

Your workspace is yours to take with you. Settings, Your data makes one ZIP of everything in it, to keep, to read anywhere, or to bring into another copy of CareerBot: careerbot.dev, a copy you run yourself, or back again.

Export

Export makes the ZIP in the background, with how far along it is. When it's done, Download saves it; the file is named for the day, like careerbot-export-2026-10-06.zip. The download works for an hour, then the file is deleted from the server; Export again makes a new one as things are now. Exporting changes nothing in your workspace and costs nothing.

What's in it:

Your stories and every saved version of them.
Your record: roles, facts, projects, skills, tools and certifications, insights, and the questions and conflicts you answered, approved or not, with their history.
Your goals: directions, limits and their criteria.
Companies and their roles, with your ratings, notes, how each fits and when each role was last seen on its board.
Pursuits, with their timeline, people, outreach messages, cover letters, follow-ups, answers and the conversation about each role.
Resumes, every version, and the line updates waiting on them.
Notes.
Settings: models, budgets, reminders, company search, resume layout and your contact details.
Spending and reports: every paid call and the totals Reports reads, so your history adds up the same.
Finished background work, so what each step was based on can still be explained.

What isn't, and why:

Keys for OpenRouter, Apollo and Brave: they're secrets. Add them again in Settings, Keys after an import.
Google Drive and GitHub connections: each belongs to the copy it was made on. Connect them again after an import.
Your password and sign-ins: each copy has its own accounts.
Work still running when you exported: it isn't finished, so it isn't kept. Anything that only that work needed is left out with it.

The ZIP

In the ZIP	What it is
`careerbot-export.json`	Everything, in the format CareerBot imports.
`README.md`	What's in the ZIP.
`Record.md`	Your approved record: experience with its facts, projects, skills, tools, certifications and insights.
`Goals.md`	Your goals story, approved directions and limits.
`Companies.md`	Your companies, by rating, with your reasons.
`Stories/`	Each story as you last wrote it, one Markdown file each.
`Pursuits/`	Each pursuit: status, timeline, people and what you sent them, follow-ups, cover letter, answers and notes.
`Notes.md`	Notes on anything other than a pursuit.
`Resumes and letters/`	Your current base and direction resumes, and each tailored resume, cover letter and set of answers, as Word and Markdown files, in the same folders Google Drive gets.
`files/`	Files stored in CareerBot, if any.

The readable files hold what you approved and wrote. Proposals, rejected items and the rest are in careerbot-export.json.

careerbot-export.json

One JSON object:

Field	What it holds
`format`	The file's own version, a whole number (now 3). It goes up whenever a file from an older CareerBot would no longer import as it is. An export in format 1 still imports: its seed companies and the companies it named become Companies you like, and one in format 2 has its companies you like brought up to date.
`careerbotVersion`	The version of CareerBot that exported it, like `0.8.0`.
`exportedAt`	When it was exported (ISO 8601, UTC).
`workspace`	The workspace's own settings: `name`, `began` (when your search began, in milliseconds), and whether Getting started was put away and which tours were offered.
`tables`	Every kind of data, by its table's name, each a list of rows, oldest first. Each row keeps its `_id` and `_creationTime` from the copy it came from; rows point to each other by those ids.
`outside`	Ids the rows name that the file doesn't carry (work that was still running), with the table each was in.
`files`	Stored files by id: where each is in the ZIP (`path`), its type and size.

The tables are the ones CareerBot keeps your search in, row for row. Their fields are described in CareerBot's code (convex/schema.ts), and which tables an export carries, and why the others stay behind, in convex/workspaceCopy.ts.

Import

Import brings an export into this workspace. It works only in an empty workspace, like a new account or a fresh copy: nothing in it yet but settings. A budget, models or contact details you set first are replaced by the file's.

In Settings, Your data, choose the ZIP, or drop it on the page.
CareerBot checks it and shows what it holds: which CareerBot exported it and when, and how many stories, record items, companies, roles, pursuits, people, resumes, cover letters and notes. If some rows, or parts of rows, can't come in because they point to something the file doesn't hold (work that hadn't finished when it was exported, say), the preview lists them by kind (a row's link to that work shows as, say, Links in resumes), and the button reads Import without them. A file that would lose a story, record item, company, role, pursuit, person, resume, letter, follow-up or note this way is refused instead, as is one that would lose text you wrote or the lines of Add what's new you were going through on a resume.
Import puts it all in, with how far along it is. Every row gets a new id here, and everything that pointed to it points to the new one. When it's done, it says what was left out, if anything.
Add your keys again, and connect Google Drive and GitHub again if you used them.

Choose another file puts a checked file aside. Importing makes no AI, Apollo or email calls and costs nothing. Nothing runs on its own until you add your keys again. An import can't be undone.

If an import stops partway (the server restarted, say), Continue picks it up where it stopped, without putting anything in twice.

Limits

A file up to 100 MB (it uploads in pieces of 8 MB). A larger one is refused: "This file is over 100 MB." Export never makes one an import couldn't take: a workspace that would export more fails with a plain message. Inside, careerbot-export.json up to 64 MB unpacked, everything up to 256 MB unpacked, 10,000 files and 250,000 rows: past any of those it's refused before more of it is read.
A file from a newer CareerBot than this copy is refused: "This file is from CareerBot 0.10.0, newer than this copy (0.8.0). Update this copy, then import it." One in a newer export format is refused the same way. A file from an older CareerBot is brought up to date as it's read.
The file is uploaded to your own copy's Convex, signed in as you, and becomes your import there and then: no one else can point an import at it.
A ZIP without careerbot-export.json, or one that doesn't read as an export, is refused: "This isn't a CareerBot export."
Only into an empty workspace. To bring two workspaces together, there's no merge: import into a fresh account.
The demo can't export or import, like any change there.

Resetting your account

Reset account, above Delete account on Your data, clears everything in your workspace so you can start over, and keeps you signed in. Export first, and download the ZIP, if you want a copy: nothing can bring it back, and past exports are cleared too.

Choose Reset my account. The dialog lists what it clears, with how many of each, and what it keeps, and asks you to type your account's name, as deleting does. Export first there closes it and starts an export.
Reset my account in that dialog starts it. It runs in the background; Your data and the activity list show Resetting your account with how many items have gone, and you can leave the page.
When it's done, Get started takes you to Today, where Getting started begins again from its first step.

It clears your stories and their versions, your record, what's waiting in Review, your directions and limits, companies and the roles found at them, your companies you like, pursuits with their people, letters and follow-ups, resumes, notes, past exports, work in progress and activity, and the files stored with them.

It keeps your sign-in, your other settings (models, budgets, contact details, reminders, resume lengths), the Google Drive and GitHub connections, and your spending history, so this month's AI budget still counts what you've already spent. Your keys stay too, unless you tick Also remove my keys. Afterwards Import works again, as the workspace is empty. An import never replaces spending: the spending kept here stays, and the file's spending history stays out. Only a workspace that has never spent anything takes the file's.

If it stops partway, Reset my account again picks it up where it stopped. Only rows that belong to your workspace are touched. The demo can't be reset, like any change there.

Deleting your account

Delete account, at the foot of Your data, deletes your account and everything in your workspace, for good. Export first if you want a copy: nothing can bring it back.

Choose Delete my account. It asks you to type your account's name, the email you sign in with (on a copy you run yourself, your username), so it's never done by a slip.
Delete my account in that dialog starts it. It runs in the background; Your data and the activity list show Deleting your account with how many items have gone, and you can leave the page.
First, on careerbot.dev, a paid plan's subscription is cancelled with Stripe at once, so you're not charged again (there's no refund for the rest of the period). If Stripe can't be reached, CareerBot keeps trying until Stripe confirms, and the rest of the deletion doesn't wait for it. Then Google Drive and GitHub are disconnected: Google revokes CareerBot's access to your Drive (the Docs it made stay in your Drive, yours to keep or delete), and CareerBot's GitHub App is uninstalled from your account, unless another workspace on the same copy uses that installation.
Then everything in the workspace is deleted, a part at a time: stories and their versions, your record and goals, companies and roles, pursuits with their people, messages, letters, follow-ups and answers, resumes, notes, settings, spending history, work in progress, keys, exports and imports, and the files stored with them.
Last, your sign-in, every session, the workspace, a waitlist entry with your email, and the account itself. Every device you're signed in on signs out, saying your account is deleted.

What stays on careerbot.dev: the log of emails sent to you, operators' log entries naming your email, and, if you ever had a free trial (careerbot.dev's plans have none), a scrambled one-way copy of your sign-in email and account id, never the email or id itself, so the same email or Google or GitHub account gets one trial, even after deleting. If you paid for a plan, its Stripe subscription and customer references are kept, apart from your account, until Stripe confirms it's cancelled, then for 30 days. See Privacy.

If it stops partway (the server restarted, say), Continue on Your data picks it up where it stopped. Running it again never deletes anyone else's data: only rows that belong to your workspace are touched.

On a copy you run yourself, each person can delete their own account the same way. The owner can't delete their own while anyone else can sign in to the copy; they remove the others in Account first (Remove there deletes that person's account the same way). To take down a whole copy, see Docker.

If you can't sign in to careerbot.dev, email privacy@careerbot.dev to have your account deleted. The demo can't be deleted, like any change there.

A whole copy

Your data is one person's workspace. To back up or move a whole self-hosted copy, every person on it, use the Convex export and import: Updates, backups, export.

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